Mileage reimbursement calculator: what are my miles worth?
Free, with the 2026 IRS mileage rates built in: 72.5 cents a mile to June 30, 76 cents from July 1. Nothing you type leaves your browser.
IRS business rate, 2026
Your employer's rate
Your employer's rate is compared only with the business rate.
To weigh the standard rate against your actual car costs on a Schedule C, a tax preparer or CPA can go over your figures. If an employer won't reimburse where state law requires it, an employment lawyer can advise.
This is the IRS-rate amount for the miles you entered. It isn't tax or legal advice.
Nothing you type leaves your browser, and nothing is saved. Close the tab and your trips are gone, so copy or print them first.
How the mileage reimbursement calculator works
You want one number: what your miles are worth at the IRS rate. In 2026 there's a catch. The IRS raised its business rate partway through the year, from 72.5 cents to 76 cents a mile for driving from July 1, so a 2026 trip is worth whatever the rate was on the day you drove it. We price every trip by its own date, and every box by the part of the year it covers.
IRS mileage rates in this calculator, 2023 to 2026
| Dates | Business | Medical or moving | Charity | IRS document |
|---|---|---|---|---|
| July 1 to December 31, 2026 | 76 cents | 23.5 cents | 14 cents | Announcement 2026-11 |
| January 1 to June 30, 2026 | 72.5 cents | 20.5 cents | 14 cents | Notice 2026-10 |
| 2025 | 70 cents | 21 cents | 14 cents | Notice 2025-5 |
| 2024 | 67 cents | 21 cents | 14 cents | Notice 2024-08 |
| 2023 | 65.5 cents | 22 cents | 14 cents | Notice 2023-03 |
Cents a mile, as the IRS publishes them. The charity rate is set by law. Last checked October 7, 2026.
It's all plain arithmetic, and you can check every step by hand.
We count miles in tenths, the way an odometer shows them. Odometer readings are subtracted in tenths too, and a round trip counts twice.
Each box, or each trip's date, lands in a rate period. We add up the miles in that period first, multiply them by its rate, and round to the nearest cent once, with a half cent going up. We never round trip by trip. Three trips of 12.3 miles come to $26.75 our way. Round each trip first and you get $26.76, and sixty such trips end up 15 cents off.
Parking and tolls go on top at what you paid, and nothing ever multiplies them.
Add your employer's rate and we'll price the same miles at it and show you the gap. A per-mile allowance above the applicable IRS rate is wages on your W-2. If the IRS rate changes, compare each period separately. A shortfall is a difference, not a debt.
A trip dated outside our table stays on your list, but it isn't counted. We won't borrow a rate from another year, and we won't guess one the IRS hasn't published.
Every rate comes from an IRS document listed under Sources, and we don't estimate or generate any of them.
Who this is for
- You've got an expense report due and a month of driving to put on it.
- You work for yourself, and the car and truck expenses line of your Schedule C (line 9) is still blank.
- You run a small business, you're paying back an employee's trips, and you want the figure to sit at the IRS rate.
- You volunteer for a charity or drive to medical care. Pick Charity or Medical or moving, and the rates change with it.
Employee and freelancer questions about mileage reimbursement
How do I calculate mileage reimbursement?
Multiply your business miles by the IRS rate for the dates you drove, then add business parking and tolls at what you paid. In 2026 that means two rates: miles through June 30 go at 72.5 cents, and miles from July 1 at 76 cents. We split them for you, by box or by trip date, and round each period to the cent once.
What is the IRS mileage rate for 2026?
There are two. Business driving through June 30, 2026 is 72.5 cents a mile, and from July 1 it's 76 cents, after the IRS raised the rate in Announcement 2026-11. Medical and moving went from 20.5 to 23.5 cents. Charity driving stays at 14 cents, because the law sets that one. The 2027 rates hadn't been published when we last checked.
Does the IRS mileage rate include gas and tolls?
Gas, yes. Tolls, no. The business rate replaces your actual car costs, and Rev. Proc. 2019-46 lists depreciation, repairs, tires, gasoline, oil, insurance and registration among them. Business parking and tolls are separate: the IRS lets you add them on top. Parking at your regular workplace is the exception, because it counts as commuting.
Is mileage reimbursement taxable?
Usually not under an accountable plan, up to the applicable IRS rate. You must substantiate the business miles, dates, places and purpose to your employer on time, and return payments for unsubstantiated miles. Per-mile allowance excess is reported as wages on Form W-2, with withholding. Rev. Proc. 2019-46 gives those rules. Our comparison shows the rate gap. Your employer works out the taxable amount.
Do employers have to pay the IRS mileage rate?
Not under federal tax law. The IRS rate isn't a minimum an employer must pay. For a per-mile allowance, amounts above the applicable rate are wages. An accountable plan can instead reimburse substantiated actual costs. State law is a separate question. California's Labor Code section 2802 requires employers to cover "all necessary expenditures" an employee has doing the job, though it names no rate. If your employer pays nothing for work miles, you're right to ask what your state requires.
Can I deduct mileage to and from work?
No. Driving between home and your regular workplace is commuting, and IRS Publication 463 is blunt about it: "You can't deduct commuting expenses no matter how far your home is from your regular place of work." Driving from work to a client, between job sites, or to a temporary work location can count, and Publication 463 sets out when. Leave the commute itself out.
Can I deduct mileage as a W-2 employee?
Most employees can't. The deduction for unreimbursed employee travel was suspended from 2018, and Notice 2026-10 says the One, Big, Beautiful Bill Act made that permanent. A few groups still deduct it: Armed Forces reservists, fee-basis state or local officials, certain performing artists, and eligible educators. For everyone else, your employer's reimbursement is the only way those miles get paid, which is hard news if yours pays little.
What does the IRS want in a mileage log?
For each business use: the miles, the date, your destination and the business purpose. That's Publication 463's Table 5-1, which also asks for the car's total miles for the year, its cost and the date you started using it for business. Write trips down at the time or close to it. A log kept weekly counts as timely, and typed miles or odometer readings both work.
Is the mileage rate different for electric cars?
No. The IRS says its rates "apply to fully-electric and hybrid automobiles, as well as gasoline and diesel-powered vehicles." An EV gets 72.5 or 76 cents for 2026 business miles like any other car, which is why there's no fuel or vehicle question here. The rates cover a car, van, pickup or panel truck.
Should I use the standard mileage rate or actual expenses?
Your actual car costs decide it, and the first year matters most. For a car you own, you have to choose the standard rate in the first year you use it for business. In later years you can choose either one. A leased car on the standard rate stays on it for the whole lease. If you're weighing the two, a tax preparer or CPA can run both for you.
IRS mileage rate 2026: why this year has two
Most years the IRS sets its mileage rates once. In 2026 it changed them halfway. Its own table, which starts in 2011, shows that happening only twice before, in 2011 and 2022. Notice 2026-10 set the business rate at 72.5 cents a mile from January 1. Then Announcement 2026-11, in the Internal Revenue Bulletin of July 13, raised it to 76 cents for driving on or after July 1. The reason, in the IRS's words: "This modification results from recent increases in the price of fuel." Medical and moving went from 20.5 to 23.5 cents. The charity rate didn't move, because the law fixes it at 14 cents.
So a 2026 log that crosses July 1 needs both rates. Take 12,110.5 business miles, 6,240.0 of them before July and 5,870.5 after: that's $8,985.58. Price all of them at 72.5 cents and you'd get $8,780.11. At 76 cents, $9,203.98.
One timing detail matters if your employer pays you an allowance. The new rate applies to allowances paid on or after July 1 for driving done on or after July 1. An allowance paid before July 1 stays on the old rate, even for trips after it. Our calculator prices every trip by its date, so if you were paid ahead, compare that payment one period at a time.
Sources and last checked
We last checked each of these on October 7, 2026, unless its line gives another date.
- IRS, Standard mileage rates, the table of rates for every year.
- Notice 2026-10, 2026 Standard Mileage Rates.
- Announcement 2026-11, Internal Revenue Bulletin 2026-29 (July 13, 2026).
- Notice 2025-5, Notice 2024-08 and Notice 2023-03, the rates for 2025, 2024 and 2023.
- Rev. Proc. 2019-46, the rules for the standard mileage rates and mileage allowances.
- IRS Publication 463 (2025), Travel, Gift, and Car Expenses.
- IRS news release IR-2025-128 (December 29, 2025).
- California Labor Code section 2802. Last checked October 4, 2026.
- Data version irs-standard-mileage-rates 2026-10-07.
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